Executive Assistant
Pay: $35.00/hr.
Location: Burbank, CA
Duration: Contract, W-2, 12 months
At our client, you'll help bring compelling stories to life through film, music and live entertainment. Our story starts with a team, innovation and ambition. We're starting by disrupting the status quo, by approaching problems using cutting-edge technologies, a lean culture, and a thirst for knowledge. We can do it all. This is only the beginning of our story - join us for the rest.
You will need to have a strong technical ability, great communication skills, be proactive, resourceful and flexible, have a motivation to achieve results in a fast-paced environment, an ability to build strong relationships across the organization, a high level of creativity, detail orientation, great analytical reasoning skills, solution-oriented and, of course, a passion for movies.
Responsibilities:
* Provide high caliber general administrative support to EVP, CTO - Studio Technology &
* Operations.
* Fully participate in managing the workflow of the executive's office in a timely and effective manner (ownership of projects, basic research for ad hoc projects, reports, staff communication, etc.).
* Work closely with the executive to successfully and tactfully manage the calendar and time
* Utilizing relevant technologies, develop and maintain a highly effective and efficient follow-up system.
* Set priorities, meet deadlines, operate independently, and follow up on assignments with minimal supervision/direction.
* Lead/participate in the coordination of large-scale meetings and department Town Halls (logistics, preparation, invitations and materials etc.).
* Maintain standards of high integrity, discretion and strict confidentiality given the high levels of access to company information.
* Create a positive environment for all who interact with the office of the EVP, CTO - Studio Technology & Operations.
* Collaborate proactively and effectively with the department administrative team.
Qualifications:
* Bachelor's degree & 2+ years' experience
* Extensive expense report and travel experience.
* SAP and Workday User experience.
* Experience supporting an executive office as a highly collaborative and well-integrated partner.
* Must demonstrate a strong sense of urgency, flexibility and the ability to handle uncertainties associated with a fast-paced environment.
* Ability and willingness to anticipate needs, by building solutions aligned with the executive and the organization.
* Demonstrated ability to work within a matrix organization; and a willingness to work and integrate with multiple partners while maintaining tact and diplomacy.
* Ability to make decisions when there is a lack of information; proven ability to change course of action quickly.
* Demonstrated ability to manage simultaneous priorities and work with a high degree of organization, attention to detail, and strong follow-up skills.
* Ability to initiative and be proactive in managing work - utilizing technical and interpersonal skills.
* Excellent written, verbal, and interpersonal communication skills to ensure successful interaction with all levels of employees.
* Proven proficiency in MacOSX and/or MS Windows and MS Office, including Word, Outlook, Excel, PowerPoint/Keynote, MS Office Teams Environment, MS Copilot.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.